Farm management · Kenya
Farm management software built on a real Kenyan farm.
Most farm software is built by people who have never run a payroll on a Saturday with 200 casual workers waiting. We built ours because we run a 50-acre estate in Trans-Nzoia — and paper exercise books, WhatsApp voice notes, and guesswork for wages were not holding up. The result, MkulimaOS, now runs the full operational cycle of a working farm, and we build the same system, fitted to your operation, for farms across Kenya.
In production
MkulimaOS runs live at our Mulinga coffee estate in Kitale — 26,000+ tracked plants, 200+ workers, GPS-verified attendance, and M-Pesa payroll executed from one dashboard. It is not a demo; it is how the farm operates.
See MkulimaOSBuilt for how Kenyan farms actually run
Generic agritech assumes salaried staff, reliable connectivity, and bank payroll. A Kenyan estate runs on casual labour paid per task, supervisors who count heads at dawn, and field areas with no signal. We model that reality directly: piece-rate work recorded by block, attendance verified at the gate, and a mobile app that queues entries offline and syncs when a worker walks back into coverage.
- GPS-verified check-in — no ghost workers, no inflated headcounts
- Piece-rate and daily-rate payroll, recorded by block and task
- Offline-first mobile app for field staff with low connectivity
- Bilingual interface (English / Swahili) for low-digital-literacy users
M-Pesa payroll from one dashboard action
At month-end, paying casual workers is usually a manual, error-prone marathon of MPESA menus. We wire payroll directly to the Safaricom Daraja API: attendance and piece-rate totals roll up automatically, and the farm manager disburses to every worker in a single confirmed action — with a record of who was paid what, and when. The same ledger captures expenses and budgets, so the books are KRA-ready instead of reconstructed at year-end.
AI disease scouting and EUDR traceability
Field staff photograph a suspect leaf and get an instant diagnosis and treatment plan — Coffee Leaf Rust caught before it spreads across a block, without waiting on an agronomist visit. Harvest is recorded per worker per day with quality grading, building the chain-of-custody trail that EU buyers now require under the EU Deforestation Regulation (EUDR). For exporters, that traceability is no longer optional — it is the difference between a buyer and a rejection.
Yours on delivery — not a subscription trap
We build your system, fitted to your crop and your workflow, in fixed-scope phases. You own the source code, the database, and the documentation on delivery. No per-seat licensing, no vendor lock-in. If you want us to keep iterating, that is a retainer you choose — not a fee you are trapped in.
What it covers
The modules, end to end.
Workforce & attendance
GPS check-in, task assignment, piece-rate tracking, supervisor head-count gate.
M-Pesa payroll
Daraja-integrated bulk disbursement with a full audit trail.
Crop scouting (AI)
Photo → Claude Vision → disease diagnosis + treatment recommendation.
Harvest traceability
Per-worker intake, quality grading, EUDR-ready export chain-of-custody.
Finance & inventory
Expenses, budgets, input stock, KRA-ready records in real time.
Offline-first mobile
React Native app that queues field entries and syncs on reconnect.
Questions
Frequently asked.
- Can the system handle casual workers paid per task, not salaried staff?
- Yes — that is the core case it was built for. Workers can be paid per task (piece-rate), per day, or a mix, with totals recorded by block and rolled into M-Pesa payroll automatically.
- Does it work where there is no internet in the field?
- Yes. The mobile app is offline-first: supervisors record attendance, tasks, and harvest with no signal, and entries sync automatically once the device is back in coverage.
- Can it produce EUDR-compliant export traceability for coffee?
- Yes. Harvest is recorded per worker per day with quality grading, building the chain-of-custody trail EU buyers require under the EU Deforestation Regulation. We run this in production for a coffee estate today.
- Do we own the software, or is it a subscription?
- You own it. We build in fixed-scope, fixed-fee phases with full IP transfer on delivery — source code, schema, and documentation. Ongoing support is an optional retainer, not a lock-in.
- How much does a farm management system cost in Kenya?
- It depends on scope. Most start with a fixed-fee Sprint (from $4,500) to scope the build, then a phased project (typically $15K–$75K). You know the price of each phase before work begins.
Build it properly
Tell us what your operation needs.
Fixed-scope, fixed-fee phases. Full IP transfer on delivery. We respond within one working day, and there's an NDA before any specifics.